Privacy Policy

OctaSea is operated by Akdron Consultancy, India, which decides how your personal data is used (the “data fiduciary” under India's Digital Personal Data Protection Act, 2023). Our contact details are at the end of this policy.

• Account details: name, email address, phone number (optional), password (stored only as a secure hash) and, if you use Google sign-in, your Google name, email and profile picture.
• Career documents and answers: resumes you upload or build, the details you enter (rank, certificates, sea service and similar), the subject and message for Resume Sender, and your mock-interview answers.
• Payment records: order amounts, status and the payment reference from Razorpay. We never receive your full card, UPI or bank details.
• Messages: what you send us through the contact form, email or WhatsApp.
• Technical data: IP address, browser and device type and sign-in times, used for security and to keep the service working.

• to create and secure your account and sign you in;
• to run the tools you choose: AI analysis and scoring, AI writing, mock interviews and, for Resume Sender, emailing your resume to the addresses in your plan;
• to process payments, send receipts and order updates, and handle refunds;
• to answer your questions and complaints;
• to prevent fraud and abuse, and to meet our legal and tax obligations.

We use your data only for these purposes, on the basis of your consent and to provide the service you asked for. We do not sell your personal data, we do not use it for advertising, and we do not use your resume or answers to train AI models.

When you use an AI tool, the relevant text (for example your resume's content or your interview answer) is sent securely to our AI model provider to generate the result. The provider processes it only to return that result to us, under a contract that does not allow it to use your data to train its models. The resulting scores and feedback are stored in your account so you can see them again.

We share personal data only as needed to run OctaSea:

• Companies you choose to email: with Resume Sender, your resume, subject and message are sent, on your instruction, to the company addresses in your plan. Once delivered, each company handles that email under its own privacy practices.
• Service providers acting on our instructions: Razorpay (payments), an AI model provider (AI features), cloud storage and hosting providers, Elastic Email (email delivery) and Google (if you choose Google sign-in).
• Authorities, when the law requires it, or to protect our users or the service from fraud or harm.

Some of these providers process data outside India. When they do, we use providers that apply appropriate security safeguards.

• Account data and your tool results are kept while your account is open.
• When you delete your account from your Profile page, your account and the records linked to it are deleted from our database. To have your uploaded resume files removed from storage too, email info@octasea.com and we will delete them within 30 days.
• We may keep payment and invoice records for as long as tax and accounting laws require, even after you delete your account.

Data travels over encrypted (HTTPS) connections. Resume files are kept in private storage and opened only through short-lived, signed links. Passwords are hashed, and access to customer data is limited to staff who need it. No system is completely secure, but we work to protect your data and will notify you and the authorities of a personal data breach as the law requires.

We use only essential cookies: to keep you signed in and to protect forms against misuse. We don't use advertising or tracking cookies. Your browser may also store small preferences, such as light or dark mode, on your device.

You can:

• see and update your profile in the app at any time;
• ask for a summary of the personal data we hold about you and how we use it;
• ask us to correct, complete or erase your data, or delete your account yourself;
• withdraw consent (this stops the related processing, and may mean we can't provide some tools);
• nominate someone to exercise these rights for you in case of death or incapacity;
• complain to our Grievance Officer and, if you're not satisfied, to the Data Protection Board of India.

Email info@octasea.com to make a request. We may need to verify your identity first.

OctaSea is only for people aged 18 or over. We do not knowingly collect data from children. If you believe a child has signed up, contact us and we will delete the account.

We may update this policy. We will post the new version here with a new effective date, and tell you by email or in the app if the change is significant.

For any privacy question or complaint, write to our Grievance Officer at info@octasea.com (subject: “Privacy”) or by post at the address below. We acknowledge complaints within 24 hours and aim to resolve them within 15 days.